You probably don't know where all your diesel goes.
A standard transfer pump moves roughly $100 of diesel every minute it runs. Bigger setups, $300 or more. Most civil contractors can't say where it all went.
What a single untracked pods setup could be dispensing right now — illustrative, at $100/min.
Get the Diesel Visibility Guide
Two ten-minute worksheets and a 30-day playbook. Grab a pen and work out where your diesel's really going.
- Tank reconciliation worksheet
- Fuel purchased vs claimed worksheet
- The 30-day playbook
- Yours to keep and reuse
The $100-a-Minute Reality
Every pump is an ATM. Yours run all day.
When a nozzle is in a machine, money is leaving the business — fast. Add up what's dispensing across your sites on a normal day.
~$100/min
Portable tank & pod
The 1,000–2,000 L pods that move from job to job. The easiest fuel in the business to lose track of.
$200+/min
Bulk & static tank
High-flow depot tanks turning over tens of thousands of litres a month.
~$500/min
Service truck
Feeding excavators, dozers and generators across multiple projects — often in the same day.
Do the maths on your own diesel
Slide to roughly what your business buys in a month. We'll only show you what 1% of unallocated fuel costs — you know better than we do whether your real number runs higher.
Every 1% you can't trace
— per month
$420
Per year,
at just 1%
$5,040
Industry leakage estimates for untracked tanks typically run 3–5%. Multiply accordingly. Based on $2.10 per litre
The Blind Spot
The problem isn't theft. It's not knowing.
Your supplier statement proves the fuel was bought. It proves nothing about where it went after that. Four honest questions:
Every "no" is money already leaving. Not because your people are dishonest — because nobody can see.
Could you explain yesterday’s fuel usage, machine by machine?
Would you spot unusual consumption this week — or at month end?
Can you reconcile every litre in that tank right now?
Could you prove every transaction if a principal contractor asked?
Open your phone.
See every litre.
No chasing dockets. No reading handwriting. No reconstructing the month from memory. Just a record that already exists:
- Who dispensed it
- Which machine it went into
- Which project carries the cost
- Where and when it happened
- Exactly how much — to the litre
Meet Fuellox
Simpler than you're expecting
No cabling into machines. No software project. No training course. Your operators do three things — two of which they already do.
Scan
Operator taps on at the tank. Fuellox knows who they are and which machine they’re filling.
Pump
They fuel up exactly as they always have. Nothing about the job changes.
Recorded
The full transaction uploads automatically — in your reports before the nozzle’s back on the hook.
That's it. No paperwork. No data entry. No chasing anyone.
How It Stacks Up
Compared to what you're doing now
Paper, spreadsheets and fob systems all try to solve this. Here's where they fall short.
| Paper logbook | Spreadsheet | Card / fob system | Fuellox | |
|---|---|---|---|---|
| No handwriting to decipher | ||||
| Survives rain, dust & a rushed shift | ||||
| Ties fuel to machines & assets | ||||
| Ties fuel to project automatically | ||||
| Works with zero mobile signal on site | ~ | |||
| No tokens or cards to lose or reissue | ||||
| GPS on every record | ||||
| Ready for fuel tax credit claims | ~ | ~ | ||
| Calculates fuel costs per refill, per machine, per project | ||||
| Fuel reconciliation for small tanks and trailers | ||||
| Fuel can not be hidden by logging to other assets | ||||
| Reporting and analytics built in — no exports, no pivot tables | ||||
| Fleet Analytics and Reporting |
No new gear required
Built around the tanks you already own
Fuellox retrofits to the fuel infrastructure you're running today — old pumps included. If it dispenses diesel, we can make it accountable.
See what fits in the guideInstalled examples
Trusted by Australian civil contractors
Trusted in the Dirt
A tool civil contractors run every day.
4,000+
Users
using Fuellox daily
8+ yrs
In the Field
proven hardware reliability
100%
Australian
made and supported
How To
Fuellox Installation
Watch a real self-install from start to finish — hardware on the tank to your first recorded fuel transaction. No technician required.
Demo
Fuellox Overview and Demo
A walkthrough of Fuellox end to end: add your team and machines, then watch every fill get logged automatically.
Case Study
Fuellox at HiTec Drainage
How HiTec Drainage ditched paper fuel records — plus a word from their installer and fuel supplier on what changed.
Get the Worksheet
Find your own blind spots this week
How other Australian civil contractors found their fuel leaks — and how to find yours.
Try It Without the Risk
Backed by two guarantees, not just a sales pitch
90-Day Money-Back Guarantee
Run it for 90 days. If Fuellox isn't giving you visibility you can see and use, send it back for a full refund.
Fuellox Care
If the hardware fails, we replace it — no argument, no dead investment. Our Gen 1 units have been running in the field for over eight years.
Straight Answers
Questions contractors actually ask
Will it work on my tanks?
Almost certainly. Fuellox retrofits to portable tanks, pods, trailers, service trucks, slip-ons, cubes and static tanks — with old pumps or new. If it dispenses diesel, we can most likely make it accountable.
What if we’re out of mobile range on site?
You won’t lose a single record. If there’s no mobile service, the data queues on the device and syncs automatically once you’re back in range. Built specifically for remote and outer-suburban civil sites.
How hard is installation?
It’s a retrofit, not a rebuild. Most civil operators use a local sparky or mechanic — no specialist technician, no SIM cards, no network cabling. Most installs are done in under an hour.
Do operators need training?
If they can tap a card at a servo, they can use Fuellox. Scan, pump, done. Nothing about the actual fuelling job changes.
Can it replace paper fuel books?
That’s the point. Every dispense is recorded automatically with operator, machine, volume, GPS and time — no handwriting, no missing pages, no month-end typing.
Does it help with fuel tax records?
Yes. Each dispense is stamped with GPS location, asset ID and tax category, so your accountant gets clean, defensible data instead of rough estimates.
How much does it cost?
It depends on how many tanks you’re running — the guide includes a straightforward breakdown. Most customers see payback within the first few quarters through recovered credits and reduced leakage alone.
Can I start with one tank?
Yes, and many customers do. Put it on your worst blind spot first — usually a portable pod — and let the data make the case for the rest.
Stop guessing where your diesel goes. Start knowing.
Use our free guide or to find your diesel gap right now.
Start HereBuilt for the Bush · Trusted in the Dirt · Proven at the Pump
Straight from the field
What operators say . when the fuel records finally make sense.
Real comments from the people who have to reconcile the tanks, explain the numbers, and keep work moving.