The Guesstimate Log
An operator fills up in a rush and writes the number down later. Sometimes it is close. Often it is not.
Agribusiness
Touch-Free Fuel Control. Built for the Bush.
Take back control of every litre without slowing down the work. Fuellox helps farms and rural operations track fuel properly, report cleanly, and stop relying on notebooks and memory.
The Visibility Problem
The problem is not just theft. It is visibility.
You buy the fuel. It goes into the tank. Then it disappears into the operation. By the end of the month, you can see the delivery bill, but not always where the fuel actually went.
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You do not know exactly which machine took what.
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You cannot bill a job, paddock, or cost centre with confidence.
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You cannot prove off-road usage cleanly when it is time to claim.
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You often do not know a tank is low until work stops.
It is not about distrusting your team. It is about having records you can rely on.
Track every litre by machine, user, and job without slowing the day down.
Manual Records
The hidden cost of manual records
Most operators try to solve fuel tracking with a notebook in the cab or a clipboard near the tank. It usually breaks down under pressure.
The Wet Notebook
Logs get left in the ute, soaked in the rain, or buried under tools and receipts.
The Memory Game
Staff forget to write it down. At the end of the week, they try to remember what happened.
The Office Scramble
Admin spends hours chasing messages and reading handwriting just to get usable records together.
Every missed record costs data. Lost data turns into lost money.
Fuel Tax Credits
Do not leave money on the table
Clean off-road records matter. If the reporting is rough, you either claim less than you should or take on risk you cannot defend later.
Underclaim
You leave money behind because the records are not strong enough to support a fuller claim.
Risk It
You claim what feels right, but you do not have the clean evidence to support it later.
Fuellox helps create a cleaner digital record of every litre. Your accountant gets usable reporting without rebuilding the story from paper notes, texts, and guesswork.
Reporting
Keep your accountant happy. Keep the records cleaner.
Good fuel records should be useful to the office, not just tolerable. Fuellox is built to reduce chasing, retyping, and guesswork at the end of the month.
The On-Road Split
The Problem
Different assets attract different tax treatment. If you cannot prove the split, you either underclaim or take a risk.
The Fix
Fuellox identifies the machine at the pump and structures the report so your accountant can work with it immediately.
Audit-Proof Evidence
The Problem
A rough guess about where fuel was used is not strong enough when records are reviewed.
The Fix
Each dispense is stamped with time, user, asset, and location data to support a defensible claim.
Zero Double Handling
The Problem
Manual records need to be found, read, checked, and typed up before anyone can use them.
The Fix
Fuellox keeps the data digital from the start, so your team can export reports instead of rebuilding them.
Job Costing Control
The Problem
If you cannot tie diesel to a job or activity, you cannot see what the work actually cost.
The Fix
Fuellox helps allocate fuel to jobs, activities, and assets so the numbers are usable later.
Tracking
Know fuel usage down to the paddock, job, and machine
Diesel is a major operating cost. It should be measurable in the same way you measure other serious inputs.
By Tax Class
Separate on-road and off-road usage, while keeping private use and transfers out of the way.
By Activity
See how much fuel went into seeding, spraying, harvest, haulage, and more.
By Project
If you do contracting work, you can assign fuel to the right client or job.
By Machine
Spot heavy users early and understand which assets are driving fuel cost.
By Cost Centre
Split consumption cleanly across parts of the business without spreadsheet surgery.
By User
Know who dispensed the fuel and when it happened.
Installation
Installation without the circus
Fuellox is designed to fit real working fuel setups. You do not need fragile pump hardware or a city-only installation model.
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Fast Install
It connects to your existing setup and can usually be fitted without turning the job into a project.
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Local Support
A local electrician or auto-sparky can install it. You do not need a specialist flying in.
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Reliable Hardware
The controller is compact and built for hard working fuel systems, not polished showrooms.
Installed Examples
What Fuellox Is Not
Practical, not precious
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Not a fragile touchscreen
The system is not built around a delicate screen sitting in heat, dust, and weather.
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Not a fob system
There are no tokens to lose, swap, or hand around between drivers.
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Not complicated
It is designed for operators and local trades, not for an IT department.
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Not just for big depots
It works across farm tanks, pods, trailers, and mobile fuel setups.
Test Drive
See how Fuellox could work on your operation
Take the shared Fuellox test-drive path and explore the platform for yourself. See how the app works, how the records look, and what a cleaner fuel process could look like for your team.